How to share training plans, routes and fixtures with your club's members
This week's plan in a PDF, Sunday's route on Strava, the race calendar in another PDF, entries on a website and photos of the last meet-up in the group chat. A small club runs on WhatsApp… until the group has a hundred people. Here's how to bring order.
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What to share and how to organise it
- Training: week-by-week plans (5K, 10K, half, marathon, beginners) and session sheets.
- Routes: Strava, Komoot or AllTrails links and meeting points on Google Maps. They go to Places on their own.
- Fixtures: the season's races or matches, entries and rules.
- Technique: YouTube videos on warm-ups, stretching or technique.
- Club: membership form, fees, insurance, kit.
This week's plan is pinned to the top and swapped every Monday.
It works for any sport
Running, cycling, trail, hiking, swimming, triathlon, padel or the kids' football team: the categories change, but the idea is the same. For youth clubs with parents, one Channel per team or age group stops parents asking every week where and when the match is.
Channel or Collaborative: which to use
Channel
one person publishes, the rest view
The club's Channel (run by the coach or committee)
- Plans, fixtures, rules and official documents; members can only view them.
- A new member joins with the QR code and gets the whole season.
- When the season changes, archive the old one and open a new one.
Collaborative
everyone adds and edits
A Collaborative collection for the group
- Members add photos from meet-ups, routes they discover and videos that help them.
- To organise a trip to a race: accommodation, car shares, race numbers.
- Everyone contributes without flooding the chat.
How to set it up in five minutes
- Install Linkalia and create a collection named after the group.
- Create the categories. For example: Training, Routes, Fixtures, Technique, Club.
- Add material with Share from any app: PDFs, Word files, photos, YouTube videos, links or Google Maps locations.
- Tap the collection's name to open Collection info and, under Access, pick Channel or Collaborative.
- In the ⋮ menu, tap Share invite link: send it to the WhatsApp group or show the QR code.
Anyone without the app lands on the page to download it for free; no sign-up or email needed. As admin you see who's in the collection and can remove (and readmit) anyone.
See it in the app: Linkalia comes with the example collection “Train with us — Running”. Once installed it's in your library, so you can see how it looks before creating your own.
Frequently asked questions
How many members can follow the Channel?
The free plan allows a small group per Channel; Pro allows many more, with more space for documents.
Can I save GPX routes?
Yes. GPX, KML or FIT files are saved as documents and Linkalia puts them in Places.
Can I use it with parents at a youth club?
Yes. One Channel per team or age group: times, squad call-ups, consent forms and fixtures in a single link.
Your whole club in one link: plans, routes and fixtures. Create your club's Channel for free.
Scan it with your phone